Privacy Policy

Last Updated: January 20, 2026

1. Introduction

Welcome to Checkin ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

Please read this Privacy Policy carefully. By using Checkin, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide Directly

Account Information:

• Display name
• Phone number (for authentication)
• Email address (optional)
• Profile photo/avatar (optional)
• Custom status messages

User-Generated Content:

• Availability status updates
• Group names and descriptions
• Event details and descriptions
• Messages and interactions within the App

Social Connections:

• Friend lists and connections
• Group memberships
• Blocked users list

2.2 Information Collected Automatically

Device Information:

• Device type and model
• Operating system version
• Unique device identifiers
• Mobile network information

Usage Information:

• App features used
• Interaction patterns
• Session duration and frequency
• Crash reports and performance data

Location Information:

• Timezone information (to properly display availability schedules)
• We do NOT collect precise GPS location data

2.3 Information from Third-Party Services

Discord Integration (Optional):

• Discord user ID
• Voice channel join/leave status
• Server membership information
• This integration is optional and requires your explicit authorization

Firebase Services:

• Authentication tokens
• Analytics data
• Performance monitoring data

3. How We Use Your Information

3.1 Core Functionality

• Create and manage your account
• Enable real-time availability status sharing
• Facilitate friend connections and group coordination
• Send notifications about friend activity and events
• Sync your status with Discord (if enabled)

3.2 Service Improvement

• Analyze app usage to improve features
• Monitor and improve app performance
• Debug technical issues and crashes
• Develop new features based on user behavior

3.3 Communication

• Send service-related notifications
• Respond to your inquiries and support requests
• Notify you of important changes to the App or this policy

3.4 Security and Safety

• Prevent fraud and abuse
• Enforce our Terms of Service
• Protect against security threats
• Verify user identity

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

4.1 With Other Users

• Your display name, avatar, and availability status are visible to your friends
• Your profile information is visible to members of groups you join
• Users you've blocked cannot see your information

4.2 With Service Providers

We work with third-party service providers who help us operate the App:

Firebase (Google):

• Authentication services
• Real-time database hosting
• Cloud storage for avatars
• Analytics and crash reporting
• Push notifications

Discord (Optional):

• Voice channel activity status sync (only if you enable this integration)

These providers have access to your information only to perform services on our behalf and are obligated to protect your information.

4.3 For Legal Reasons

We may disclose your information if required to:

• Comply with legal obligations, court orders, or subpoenas
• Protect our rights, property, or safety
• Protect the rights, property, or safety of our users or the public
• Investigate fraud, security issues, or technical problems

4.4 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have.

5. Data Retention

• We retain your information for as long as your account is active
• When you delete your account, we delete your personal information within 30 days
• Some information may be retained longer if required by law or for legitimate business purposes
• Anonymized or aggregated data may be retained indefinitely for analytics

6. Your Rights and Choices

6.1 Access and Update

• You can view and edit your profile information within the App
• You can update your display name, avatar, and status at any time

6.2 Delete Your Account

• You can delete your account at any time through the App settings
• Account deletion removes your personal information from our active systems
• Some backup copies may persist for a limited time

6.3 Control Notifications

• You can manage push notification preferences in your device settings
• You can control in-app notification settings within the App

6.4 Manage Connections

• You can remove friends or leave groups at any time
• You can block users to prevent them from seeing your information

6.5 Discord Integration

• You can disconnect Discord integration at any time through the App settings
• Disconnecting stops automatic status syncing immediately

6.6 Data Portability

You can request a copy of your data by contacting us at hparamore@gmail.com.

7. Children's Privacy

Checkin is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we discover that a child under 13 has provided us with personal information, we will delete it immediately. If you believe we have collected information from a child under 13, please contact us.

8. Security

We implement reasonable security measures to protect your information:

• Data encryption in transit (HTTPS/TLS)
• Encrypted data storage through Firebase
• Secure authentication mechanisms
• Regular security assessments
• Access controls and authentication

However, no method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using Checkin, you consent to the transfer of your information to the United States and other countries where our service providers operate.

We ensure that such transfers comply with applicable data protection laws and that appropriate safeguards are in place.

10. Third-Party Links

The App may contain links to third-party websites or services (such as Discord). We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any information to them.

11. Analytics and Tracking

We use Firebase Analytics to understand how users interact with the App:

• This helps us identify popular features and improve the user experience
• Analytics data is aggregated and anonymized where possible
• You can limit analytics tracking through your device settings

We do not use advertising tracking or share data with advertising networks.

12. Do Not Track Signals

We do not currently respond to "Do Not Track" signals from web browsers, as the App is a mobile application. However, you can control tracking through your device's privacy settings.

13. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information we collect
• Right to know whether we sell or disclose your information
• Right to opt-out of the sale of your information (we do not sell information)
• Right to request deletion of your information
• Right to non-discrimination for exercising your rights

To exercise these rights, contact us at hparamore@gmail.com.

14. European Privacy Rights

If you are located in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR):

• Right to access your personal data
• Right to rectify inaccurate data
• Right to erase your data ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent

To exercise these rights, contact us at hparamore@gmail.com.

Our legal basis for processing your information:

• Performance of contract (to provide the App's services)
• Legitimate interests (to improve the App and ensure security)
• Consent (for optional features like Discord integration)

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes:

• We will update the "Last Updated" date at the top
• We will notify you through the App or via email
• Continued use of the App after changes constitutes acceptance

We encourage you to review this Privacy Policy periodically.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: hparamore@gmail.com

We will respond to your inquiry within 30 days.

By using Checkin, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.